Table of contents
Introduction
With the social subscription we offer you the possibility to calculate the travel costs of an employee automatically. This compensation that an employee receives from an employer is for travelling to the job.
To calculate this you create your own document in which you determine the amount of the social subscription per distance travelled.
Formatting a file
Before you can set up a social subscription in CrewPlanner, you need a document in which the calculation is made.
When you consult the SOCIAL SUBSCRIPTION tab via SETTINGS, you can also download an example CSV document here.
You determine how the compensation is calculated on the basis of your own table.
If you use our Offix connection, you have the option to pay a rate when the employee is scheduled for 5 days or 6 days.
After you download our csv example, you will have an example of how to build these tables. You can use a program like Excel to create your own file. When saving it is important that you select one of the accepted types;
csv, ms-excel, text/csv, text/anytest, text/plain.
How to create a social subscription
Select CREATE SOCIAL SUBSCRIPTION at the top, which will guide you to the next page.
Paritair comité: Here you determine the Paritair comité for which you wish to set up a social subscription.
Start date: Here you enter the date from which the social subscription should be calculated and filled in automatically.
CrewTip! So you can perfectly prepare a list for the indexation of a new year.
Upload the file: this may be one of the following types: csv, ms-excel, text/csv, text/anytest, text/plain
Download a CSV example
Add
After you have selected ADD, CrewPlanner will analyse the document you have added.
When the import has been successful, you will see your social subscription in the general overview.
Settings in the company file
Deviating settings can be stored in a company file, so that the distance travelled for the projects can be reimbursed differently to the employees.
In order to calculate a social subscription, you will have to fill in a number of fields on your customer's company file.
Paritair comité of the company
Work travel must be set to SOCIAL SUBSCRIPTION if you want this to be used for the company.
If you use our Offix connection, then you must fill in the regime of the working week of the company in the EASYPAY tab.
Working week: the number of days
CAO: number of hours in a working week
How do you set up a social subscription for the employee
In the employee profile you will find a Method of Travel field, here you can determine the employee's transport type.
The default is used here, so that the Method of Travel is entered according to the company sheet. But if you enter a different type of transport for an employee, this will be used for the employee at all times.
How is the social subscription calculated?
The distance is calculated by google maps from the employees address to the project address. The total will be automatically entered in the performance field of the employee in the time registration.
Offix
Only when you use our Offix connection
The compensation for the social subscription is placed in the performance field “Travel cost day Private (2346)”.
Payroll invoicing set up
Only when you use our payrolling module.
To add the social subscription automatically to the invoices generated for payroll clients. Navigate to the invoicing page in your settings, add a calculable rule, select save.
We hope this article has helped you!
If you still have questions, take a look at our Crew Academy first. You might find the answer in one of our articles.